ELLA Reclassification Process

This article explains how to complete the ELLA reclassification and exit process for Emergent Bilingual (EB/EL) students, including how to manage annual review meetings, exit meetings, TELPAS and STAAR results, and EB/EL status updates.

It outlines three approved workflows in ELLA: completing the annual review first, combining annual review and exit, or completing exit before the end of the year. Each option includes step-by-step instructions, system navigation paths, and important considerations for K–12 administrators and LPAC teams.

Option 1: Annual Review First, Exit After Scores Are Final

This option separates the annual review meeting and the exit (reclassification) meeting into two distinct steps.

Step 1: Conduct End-of-Year (EOY) Annual Review Meeting

ELLA > Meeting Administrator > Create New Meeting

OR

ELLA > New/Edit Forms > ELL Plan

• Meeting Type: Annual Review

Step 2: Complete the ELL Plan for Annual Review

1. Complete and save all sections of the ELL Plan.
2. On the "Recommendation & Signatures" page:
   1. Document in meeting minutes that the student is pending reclassification.
   2. Select one of the following recommendations:
      • Continue in current program
      • Pending reclassification (if used by district)
   3. Complete EL/EB Status.
      • Current EB/EL Status = 1 – Identified as EB
      • Next Year EB/EL Status = 1 – Identified as EB

Step 3: Lock Plan and Send Progress Letter

1. Lock the ELL Plan.
2. Print or send the Parental Notification on Student Progress Letter.

Step 4: Return After TELPAS/STAAR Scores Are Final

ELLA > Meeting Administrator > Create Exit Meeting

OR

ELLA > New/Edit Forms > ELL Plan

• Meeting Type: Exit

Step 5: Update Plan for Reclassification

1. On the "Recommendation & Signatures" page, Recommendation = Reclassification/Exit.
2. Complete EB/EL Status.
   • Current EB/EL Status = 1 – Identified as EB
   • Next Year EB/EL Status = F – Monitored 1
3. Keep Program Type selected.
   • If Program Type is not selected, the parent letter will not print.

Step 6: Lock Plan and Print Reclassification Letter

1. Lock the ELL Plan.
2. Print Parental Notification of Reclassification and Approval of Program Exit.

Rollover Considerations

• Before July rollover:
  • Save statuses, lock document, and print letter.
• After July rollover:
  • Print letter before locking.
  • Then update statuses:
    • Current EB/EL Status = F – Monitored 1
    • Next Year EB/EL Status = S – Monitored 2

Important Considerations

• Requires two LPAC meetings:
  • Annual review
  • Exit (after scores are available)

Option 2: Annual Review and Exit in One Meeting

This option combines annual review and exit into a single meeting while delaying finalization until scores are available.

Step 1: Conduct EOY Meeting

ELLA > Meeting Administrator > Create New Meeting

OR

ELLA > New/Edit Forms > ELL Plan

• Meeting Type: Annual Review + Exit

Step 2: Complete ELL Plan 

1. Complete all required "Annual Review" sections.
2. On the "Recommendation & Signatures" page:
   1. Recommendation = Pending Reclassification
   2. Send Progress Letter only.
   3. Leave plan in Draft status.

Step 3: Update After Scores Are Available

1. Open the draft ELL Plan.
2. Resave "State Assessment" page.
3. TELPAS data autopopulates if uploaded.

Step 4: Finalize Reclassification

1. On the "Recommendation & Signatures" page:
   • Recommendation = Reclassification/Exit
2. Complete EB/EL Status.
   • Current EB/EL Status = 1 – Identified as EB
   • Next Year EB/EL Status = F – Monitored 1
3. Keep Program Type selected (required for letter generation).

Step 5: Lock Plan and Print Letter

1. Lock the ELL Plan.
2. Print Parental Notification of Reclassification and Approval of Program Exit.

Important Considerations

• Plans left in draft during rollover:
  • "Academic Year" and "Grade" update automatically.
  • Campus changes may impact user access.

Option 3: Complete Exit Before End of Year

This option completes the reclassification process before final scores are available.

Step 1: Conduct EOY Meeting

• Meeting Type: Annual Review + Exit

Step 2: Complete ELL Plan

1. Complete all sections of the ELL Plan as required for Annual Reviews.
2. On the "Recommendation & Signatures" page:
   • Recommendation = Reclassification/Exit
3. Complete EB/EL Status.
   1. Current EB/EL Status = 1 – Identified as EB
   2. Next Year EB/EL Status = F – Monitored 1
4. Keep Program Type selected.
5. Document in minutes that student is pending reclassification.

Step 3: Lock Plan and Send Progress Letter

1. Lock the ELL Plan.
2. Print or send the Parental Notification on Student Progress Letter.

Step 4: If Student Does Not Meet Reclassification Criteria

After rollover:

• Update EB/EL Status manually on the "Demographics" page.
• Change from "F – Monitored 1" to 1 – Identified as EB.

Important Consideration (Option 3)

• TELPAS scores will not autopopulate after locking.
• May require:
  • Manual status corrections
  • Updated ELL plan

Postreclassification EB/EL Status Progression (All Options)

After a student exits the program, EB/EL status progresses as follows:

• Year 1 = F – Monitored 1
• Year 2 = S – Monitored 2
• Year 3 = 3 – Monitored 3
• Year 4 = 4 – Monitored 4
• Final = 5 – Former EB Student

Parent Permission Reminder

Student Information > Program Compliance

OR

ELLA > Parent Permission

Required settings:

• Set to G = Approved for reclassified/monitored students.
• This value automatically reflects on the ELL plan.
• No manual refresh is required.