Teacher [District]

The "Teacher [District]" user role provides teachers with limited access to student information in the application. This role allows teachers to view students assigned to them and review selected information from IEP meetings without providing full administrative access.

This article explains how administrators assign the "Teacher [District]" role, configure teacher access, and what teachers will see when they log into the system.

Step 1: Assign the Teacher to a Campus

Navigate to:

1. Navigation:
2. District Admin
3. Users
4. Edit User Campuses

Select the appropriate campus from the left column, then click the caret (arrow) to move the campus to the assigned campuses column.

Step 2: Assign the Teacher [District] Role

Navigate to:

1. Navigation:
2. District Admin
3. Users
4. Edit User Roles

Select Teacher [District] from the left column, then click the caret (arrow) to move the role to the assigned roles column.

Assigning this role ensures the teacher receives the appropriate level of access within the application.

Step 3: Assign Students to the Teacher’s Roster

Navigate to:

1. Navigation:
2. District Admin
3. Users
4. Edit User Roster

Select the appropriate student name(s) from the left column, then click the caret (arrow) to move the students to the teacher’s roster.

Assigning students to a teacher’s roster ensures that teachers only see the students relevant to them.

What Teachers See After Logging In

When a teacher logs into the application, the second blue navigation bar displays only two options:

• Home
• Students

This restricted interface ensures teachers can access student information without accessing administrative areas.

Viewing Assigned Students

Teachers can click the Students tab to view a list of the students assigned to their roster.

If many students appear in the list, teachers can narrow the results by typing part of the student’s first or last name in the Filter on student name field.

To open a student record, click the student’s name.

Viewing Student Information

After selecting a student, the “Student Services” screen opens.

Teachers can view and print limited information from the student’s IEP meeting documentation.

Receiving IEP Update Notifications

After an IEP meeting is locked, an ARD facilitator can notify teachers about updated student information.

To send a notification:

1. Open the student’s meeting form.
2. Use the Send To dropdown.
3. Select the teacher recipient.

The system sends an email to the teacher’s address listed in their “Profile” page. A copy of the email is also sent to the sender.

Accessing Updated Student Information

When teachers receive the email notification:

1. Click the link included in the email.
2. Log in to the application.

The system opens the “Student Services” screen for the updated student.

Teachers can then review the updated student information and any relevant IEP documentation.