This article explains how EB/EL (Emergent Bilingual/English Learner) status automatically updates during the new school year rollover and how to run the “Bilingual/ESL Record” report to verify Parental Permission Codes. Use this process to ensure student data is accurate and compliant at the beginning of the school year.
At summer rollover, the system updates student EB/EL statuses automatically.
Locked ELL Plan Behavior
For students with a locked ELL plan, the "Next Year EB/EL Status" becomes the "Current EB/EL Status."
This ensures that student program statuses carry forward into the new school year.
Example
This scenario reflects a student record from a meeting held prior to summer rollover.
Run the Bilingual/ESL Record Report
Use the “Bilingual/ESL Record” report to review student EB/EL data and Parental Permission Codes.
Report Overview
The report includes:
- Student list
- Last meeting date
- EL status
- Primary language
- Program type
- Parental Permission Code
- Immigrant code
How to Access the Report
- Navigate to Programs – Bilingual/ESL.
- Select Bilingual/ESL Record Report.
Recommended Report Parameters
In addition to selecting District and Campus, use the following filters:
- Program Status:
- Bilingual/ESL – Active
- Bilingual/ESL – Denial
- Grade: Select as needed
- Student: All
- EB/EL Status: All
- Meeting Type: All
Check EB/EL Status and Parental Permission Codes
After running the report, review each student’s record for accuracy.
Validation Rule
A Parental Permission Code of “G” is only valid when EL Status = F – Monitored 1.
If this condition is not met, remove the Parental Permission Code.
Additional Guidance
- Refer to the “Beginning of Year Reminders” document for instructions on updating Parental Permission Codes.
- Contact your Education Service Center for questions about correct code selection.