The "Special Education: State Assessments" report pulls information from "Section IV-B State Assessments" in all IEP meeting forms.
As shown in the image below, you can find this report by choosing Reports from the top navigation menu, choosing Programs - Special Education from "Available Reports," then clicking State Assessments.
Click on a hyperlink to jump to that article topic:
About the Report
In order for the student to have state assessment accommodations for the current school year, the student must have a "State Assessment" page for the current academic year completed in a locked IEP meeting.
This page may have been completed and locked last year as a "Next State Assessment" page or completed and locked this year as a "Current State Assessment" page.
If a student only has a "State Assessment" page for a previous school year in their last locked IEP meeting, then those accommodations will not feed to the "State Assessments Report," nor will the accommodations feed to any exports (e.g., TestHound).
Likewise, if a student is retaking any "End-Of-Course Assessment(s)," that assessment must be included in the student’s current academic year "State Assessment" page. If this information is not included, accommodations will not feed to the "State Assessments" report, nor will the accommodations feed to any exports (e.g., TestHound).
The Accommodations field is a district-customizable field that can be updated by your "District Admin."
In order for a subject to be listed on the report, the facilitator must have used the drop-down to select the Test Type. If the Test Type field is left blank, that subject’s recommendations will not pull into the report.
Running the Report
- After navigating to the report, click Run Report.
- Select your desired parameters.
- District: Defaults to your district of record.
- Campus: Only campuses you have been given access to in the application appear in the drop-down for you to select.
- Program Status: Defaults to active student statuses: "Active," "Initial," "Private/Home," or "Transferred." You can remove or add more statuses as you wish.
- Grade: Defaults to all grades on the campus(es) you have selected. You can remove grade levels if you choose.
- Case Manager: Default to "All." You can also select a single case manager.
- Student: Defaults to "All." You can select a single student, if you prefer.
- Academic Year: Defaults to the current year, but you can go back to previous years or ahead to next year.
- Test Type: All test types currently available in the "Type" drop-down are listed here. You can select "All" or as many test types as you like.
- Primary Disability: All primary disabilities are included. You can select "All" or as many primary disabilities as you like.
- Include: You can select "Detail," which provides "Subject," "Test Type," "Language," "Accommodations," and "Comments," or "Summary," which provides "Test Type by Primary Disability."
- Click View Report.
Viewing the Report
- The report lists students and their state assessments, accommodations, and additional comments. Also included in this report are the student’s primary disability, campus, and grade level.
- Only the campuses, grade levels, students, test types, and primary disabilities you have selected in the report parameters appear on the report.
- Export the report to Excel, CSV, Word, or PDF formats by clicking the drop-down arrow by the floppy disk icon.
Using the Report
- Any staff member can use this report to assist with planning for the provision of state assessment accommodations, whether that is on a campus wide or an individual caseload basis.
- This report can be used to pull state assessment accommodations for students across the entire district.