The Special Education State Assessments Report obtains information from Section IV-B State Assessments in all IEP Meeting Forms.
The "Accommodations" field is a district-customizable field that can be updated by your district administrator. For a subject to be listed in the report, the facilitator must have used the drop-down to select the Test Type. If the "Test Type" field is left blank, that subject’s recommendations will not be pulled into the report.
For the student to have state assessment accommodations for the current school year, the student must have a "State Assessment" page for the current academic year completed in a locked IEP meeting.
This page may have been completed and locked last year as a "Next’ State Assessment" page or completed and locked this year as a "Current’ State Assessment" page. If a student only has a state assessment page for a previous school year in his/her last locked IEP meeting, then those accommodations will not feed to the State assessments report, nor will the accommodations feed to any exports (i.e. TestHound).
If a student is retaking any end-of-course assessment(s), that assessment must be included in the student’s current academic year "State Assessment" page. If this information is not included, accommodations are not fed to the State assessments report, nor are the accommodations fed to any exports (i.e. TestHound).
Generating the Special Education: State Assessments Report
The corresponding report can be found by hovering over the "Reports" tab and then clicking Reports.
Next, click on the plus sign corresponding to "‘Programs-Special Education" to view all reporting templates available to you. Click State Assessments.
Next, click Run Report.
Select all of your report parameters and then click View Report.
The following table describes the fields on the "State Assessment" window.
| Field | Description |
| District | Defaults to your district of record. |
| Campus | Only campuses you have been given access to in the application display in the drop-down for you to select. |
| Program Status | Defaults to active student statuses: Active, Initial, Private/Home, Transferred. You can remove or add more statuses as you wish. |
| Grade | Defaults to all grades in the campuses you have selected. You can remove grade levels if you choose. |
| Case Manager | Defaults to All. You also can select a single case manager. |
| Student | Defaults to All. You can select a single student if you prefer. |
| Academic Year | Defaults to the current year, but you can go back to previous years or ahead to next year. If you do not see the next school year available to choose from this field, then your district administrator needs to enter dates into the "Academic Year Calendar" for the upcoming school year for the year to be visible. |
| Test Type | All test types currently available in your "Type" drop-down are listed here. You can "Select All" or you can select as many test types as you like. |
| Primary Disability | All primary disabilities are included. You can "Select All" or you can select as many primary disabilities as you like. |
| Include | You have the option to select "Detail", which provides Subject, Test Type, Language, Accommodations, and Comments, or Summary, which provides the number of test types by "Primary Disability". |
Viewing the Report
The report lists students and their state assessments, accommodations, and additional comments. Also included in this report are the student’s primary disability, campus, and grade. Only the campuses, grades, students, test types, and primary disabilities you have selected in the report parameters will appear in the report. Remember you have the option of exporting your report to Excel, CSV, Word, or PDF format by clicking the drop-down arrow next to the save button.
Purpose of the Report
Any staff member can use this report to assist with planning for the provision of state assessment accommodations, whether that is on a campus-wide or an individual caseload basis. This report can be used to obtain state assessment accommodations information for students across the entire district.