Does unlocking a form make you nervous? Justifiably so; however, there are instances when locked forms have a legitimate need to be unlocked. This practice, which is handled at the district level and subject to local guidelines, takes place fairly regularly even though it is performed with caution.
When a locked form is unlocked and then relocked, a duplicate PDF is saved on the History Tab.
The screenshot below highlights a student’s Section 504 Student Service Plan that was unlocked and relocked, creating a duplicate entry.
Another example is this duplicated set of Annual Goals which now exists for a student after their IEP Meeting goals and objectives form was locked, unlocked, and relocked.
Any user assigned the Deleter [District] role by their District Administrator is able to delete forms. The "" displayed in the screenshots above are only visible to users with the Deleter role. Clicking a "" deletes unnecessary duplicate files from the history tab.
Finally, any time a document has been unlocked, edited and relocked, a copy of the new version should be provided to the parent or adult student, along with an explanation of the changes.