The Academic Year Calendar and School Day Calendar must be configured to ensure accurate and continuous calculation of SPP Indicator 11 timelines. Proper setup supports compliance monitoring, timeline tracking, and special education reporting across school years.
To prevent interruptions in SPP Indicator 11 calculations, districts should configure the upcoming school year calendar as soon as the school board approves the district calendar.
Selecting the Academic Year
- Navigation:
- District Admin
- Districts
- Academic Year Calendar
Use the Select an Academic Year dropdown to choose the appropriate school year.
Enter dates either:
- By typing in MM/DD/YYYY format, or
- By selecting a date using the calendar icon next to the field.
Accurate entry of academic year dates ensures proper calculation of compliance timelines and reporting periods.
District Dates
The following table outlines required "District Date" fields within the Academic Year Calendar.
| District Dates | Description |
|---|---|
| First Day of This School Year | Enter the first instructional day of the school year. (Required) |
| Last Day of This School Year | Enter the final instructional day of the current school year. (Required) |
| Year-End Rollover | This is a read-only field automatically populated during year-end rollover. |
| Beginning of Next School Year | Enter the first instructional day of the next school year. If unknown, the recommended placeholder is the fourth Monday in August. (Required) |
| 1st Semester | Enter the first day of the first semester. (Required) |
| 2nd Semester | Enter the first day of the second semester. (Required) |
| Save | All required date fields must be saved before selecting Set School Day Calendar. |
Entering complete and accurate district dates ensures that SPP Indicator 11 timelines calculate correctly across school years.
Trimester Schedule Starts
If your district operates on a trimester or quarter-only schedule:
- Enter the appropriate start dates.
- Complete only the fields relevant to your district’s scheduling structure.
This ensures reporting periods align with the district’s instructional model.
Weekly Reporting Period End Dates
Determine your district’s reporting period structure. Districts may operate on:
- A six-week reporting cycle
- A nine-week reporting cycle
- A combination of reporting cycles across campuses
To configure reporting periods:
- Enter the final date of each reporting period.
- Complete only the fields that apply to your district.
- Click Save after all reporting period dates are entered.
Accurate reporting period end dates support data accuracy and compliance reporting.
Academic Year Calendar: Setting the School Day Calendar
After entering district dates, click Set School Day Calendar.
The “School Day Calendar” section will display.
School Day Calendar
The School Day Calendar automatically displays based on the first and last days of school entered on the “Academic Year Calendar” screen.
Saturdays and Sundays are automatically designated as nonschool days.
Click individual dates to mark student holidays or nonschool days.
If changes are needed:
- District Administrators can return to this screen.
- Select or unselect days as necessary.
SPP Indicator 11 timelines automatically recalculate for affected students (for example, when adding bad weather make-up days).
Once all nonschool days are selected, the system automatically saves the calendar.
Click Return to Academic Year Calendar (located at the top of the School Day Calendar) to return to the main page.