The “PEIMS 163 Summary” form consolidates key PEIMS 163 data elements, IEP meeting information, and related special education reporting values for a student. This article lists each PEIMS 163 field shown on the summary and explains the source location in the IEP meeting form (for example, “Section II. Determination of Eligibility” and “Section IV. Determination of Services to Be Provided”) and the trigger that causes a value to populate. Use this reference when troubleshooting missing PEIMS values, verifying service indicators (such as related services and speech), or understanding PEIMS updates that occur outside of an IEP meeting.
PEIMS 163 Data Elements
The “PEIMS 163 Summary” form provides key Student, IEP Meeting, and PEIMS information.
*This image offers an example of the PEIMS 163 Data Elements.
The following table lists each PEIMS 163 data element and identifies where the value is entered or calculated in the IEP meeting form.
| PEIMS 163 Data Elements | Location and Trigger |
|---|---|
| Service Start Date (up to two per academic year schedule) |
Section IV. Determination of Services > Services Start Date If a services start date occurs in the fall semester, a second PEIMS 163 table may display for the second-semester services start date. |
| Duration of Services | Section IV. Determination of Services > Duration of Services |
|
Section II. Determination of Eligibility > Condition 1, Condition 2, and Condition 3 fields (respectively) |
| Multiple Disabilities Indicator | Section II. Determination of Eligibility > Multiple Disabilities checkbox |
| Child Count Funding Type |
If eligible = 3 If not eligible = 0 |
| ECI Indicator | Age-based calculation: value is 1 if the student is under age 3 on the services start date |
| ECSE Indicator (formerly PPCD Indicator) |
Age-based calculation: value is 1 if the student is age 3–5 on the services start date |
| RDSPD Service |
Section IV. Determination of Services to Be Provided > Instructional Schedule > RDSPD checkbox Only available when DHH or DB is selected as a condition in “Section II. Determination of Eligibility.” |
| Instructional Arrangement |
Section IV. Determination of Services to Be Provided > Calculated Section IV. Determination of Services to Be Provided > Instructional Arrangement Override dropdown |
| Speech Count | Section IV. Determination of Services to Be Provided > Instructional Schedule > Subject dropdown > Speech Therapy2 |
| Interpreting Service | Section IV. Determination of Services to Be Provided > PEIMS Predominant Interpreting Service Type dropdown1 |
| Audiological Service Indicator | Section IV. Determination of Services to Be Provided > Related Services > Service dropdown > Audiological Services2 |
| ECSE Location Code | Section IV. Determination of Services to Be Provided > ECSE Location field3 |
| Counseling Service Indicator | Section IV. Determination of Services to Be Provided > Related Services > Service dropdown > Counseling2 |
| Medical Diagnostics Indicator | Section IV. Determination of Services to Be Provided > Related Services > Service dropdown > Medical/Diagnostic Services2 |
| Occupational Therapy Indicator | Section IV. Determination of Services to Be Provided > Related Services > Service dropdown > Occupational Therapy2 |
| Orientation and Mobility Indicator | Section IV. Determination of Services to Be Provided > Related Services > Service dropdown > Orientation Mobility2 |
| Physical Therapy Indicator | Section IV. Determination of Services to Be Provided > Related Services > Service dropdown > Physical Therapy2 |
| Psychological Services Indicator | Section IV. Determination of Services to Be Provided > Related Services > Service dropdown > Psychological Services2 |
| Recreation Therapy Indicator | Section IV. Determination of Services to Be Provided > Related Services > Service dropdown > Recreation Therapy2 |
| School Health Indicator | Section IV. Determination of Services to Be Provided > Related Services > Service dropdown > School Health2 |
| Social Work Indicator | Section IV. Determination of Services to Be Provided > Related Services > Service dropdown > Social Work Services2 |
| Transportation Indicator | Section IV. Determination of Services to Be Provided > Related Services > Service dropdown > Transportation2 |
| Assistive Technology Indicator | Section III. PLAAFP > Assistive Technology Yes/No |
| Medically Fragile Indicator | Section II. Determination of Eligibility > Medically Fragile checkbox |
| District of RDSPD | Section IV. Determination of Services to Be Provided > District of RDSPD dropdown4 |
| Dyslexia Services Code5 | Section IV. Determination of Services to Be Provided > Dyslexia Services Code4 |
Additional Notes
- Required when DHH or DB are selected as conditions on “Section II. Determination of Eligibility.”
- Several indicators are subject/service-specific. If the selection in the "Subject/Service" dropdown is changed, the PEIMS indicator may not trigger.
- Only visible for ages 3–5, based on the services start date.
- Only available when "Dyslexia or Related Disorders" is marked "Yes" on “Section II. Determination of Eligibility.”
- Not part of the PEIMS 163 record, but reportable to PEIMS.
IEP Meeting Information
The “PEIMS 163 Summary” form provides key student, IEP meeting, and PEIMS information. The following table lists where the IEP meeting values displayed on the summary are sourced in the meeting form or student record.
| IEP Meeting Information | Location and Trigger |
|---|---|
| IEP Meeting Date | IEP Meeting Title Page > Meeting Date |
| IEP Meeting Type |
Type of IEP meeting selection, plus:
|
| Academic Year | Demographic Header > Academic Year |
| Program Name | Section IV. Determination of Services > Current Year > Program Name |
| Locked By | User who locked the IEP meeting |
| Status | Student Information > Program Compliance > Status |
| FIE Date | Section I. Review of Evaluation Data |
| Medicaid Eligible | Student Information > Demographics > Medicaid Eligible Yes/No |
| EL Status | Student Information > Demographics > English Learner Status dropdown |
| Prior Written Notice Waived | Section IX. Committee Membership > Prior Written Notice statement Yes/No |
IEP Meeting Data Elements
These fields provide additional information that may be relevant to the student’s placement and services. If the corresponding page or section was not completed in the IEP meeting, the “PEIMS 163 Summary” form may display a blank value.
| IEP Meeting Data Elements | Source Location |
|---|---|
| Personal Care Services1 | Nursing Behavior Intervention Plan |
| Transition Addressed2 | Initial Transition Discussion |
| ESY Indicator3 | ESY Program Name |
| ESY Transportation3 | - |
| Graduation Year4 | IEP Continuer |
| PEIMS Graduation Code4 | Endorsements |
Additional Notes
- These items come from the corresponding Yes/No options on “Section III. PLAAFP.”
- These items come from the corresponding fields at the bottom of “Section III. PLAAFP.”
- These items come from the corresponding fields on “Section VI. Extended School Year Services.”
- These items come from the corresponding fields on “Section VII. Graduation.”
PEIMS Events Outside of an IEP Meeting
Some PEIMS records are created or updated outside of an IEP meeting. The scenarios below describe when PEIMS activity occurs in Program Compliance or through automated system processes.
| PEIMS Events Outside an IEP Meeting |
What Triggers the PEIMS Record |
|---|---|
| Manual Entry |
Transfer student whose PEIMS data is entered in Program Compliance.
|
| Automated Process |
For a student with an active status, the system automatically creates a PEIMS record on the student’s 6th birthday that:
|