Popular Questions for SPP11

SPP Indicator 11 is also called Child Find or Compliance with Initial Referral Timelines. It tracks whether students referred for an initial special education evaluation are evaluated and have the required meeting completed within established timelines.

For students still in the referral process, districts can track SPP Indicator 11 timelines using the "Referral Timelines" report. For students whose evaluation and meeting process is complete, districts can use the "SPP Indicator 11" report.

Districts may use forms in SE Manager and SE FIE to trigger SPP Indicator 11 data, manually enter data in Program Compliance, or use a combination of both methods.

SPP Indicator 11 applies to students ages 3 through 21. Schools are responsible for identifying, or “finding,” and evaluating students who are suspected of having a disability. A parent, school, entity, or individual may refer a child to determine eligibility for special education.

Depending on when and how children under age 3 are referred, they may count on SPP Indicator 11 or SPP Indicator 12. For example, “3 is 3” and referrals from Early Childhood Intervention (ECI) may affect which indicator applies.

Use the following forms and workflows to document SPP Indicator 11 timelines and compliance requirements.

Forms Used to Document SPP Indicator 11

1. Enter the student status:
   • Referral, or
   • Transferred if the student transferred from out of state and requires an evaluation
2. Complete the “Notice of Evaluation” form.
   • Complete and either Save or Lock the appropriate fields on the “Notice of Evaluation” form.
     • This form populates the appropriate Program Compliance fields related to the referral.
3. Complete the “Consent for Evaluation” form.
   • Complete and either Save or Lock the “Consent for Evaluation” form with all required data entered into the appropriate fields.
     • This form populates the appropriate “Program Compliance” fields related to consent.
   • When the form includes either the:
     • Signature Date
     • Received-By Date
   • The system automatically populates and calculates the following fields:
     • Initial Consent for Evaluation Date
     • FIIE Due Date
     • IEP Meeting Due Date
4. Complete the “Full and Individual Evaluation” form.
   1. Complete and Lock either of the following forms:
      1. Full and Individual Evaluation
      2. Full and Individual Evaluation Upload Form
   2. When locking either form, select Full Individual and Initial Evaluation in the “Report Title” dropdown.
   3. Locking the form populates the appropriate “Program Compliance” fields related to the “Actual FIIE Date."
   4. The system also recalculates the “IEP Meeting Due Date” based on the FIE report date when the form is locked.
5. Complete the “IEP Meeting” form.
   1. Complete and Lock the appropriate “IEP Meeting” form.
   2. This form populates the appropriate “Program Compliance” fields related to:
      • Actual IEP Meeting Date
      • Eligibility determination
6. Complete the “Supplement: Compensatory Services” form, if applicable.
   • If a claim was made that the student should have been referred during a previous academic year, complete the “Supplement: Compensatory Services” form.
   • This form populates the appropriate “Program Compliance” fields related to compensatory services when both the parent anddDistrict agree to the services.

The following Program Compliance fields must be completed manually because they are not populated through form completion:

• District Declined Eval
• District Declined Evaluation...
• Reason for Noncompliance
• Staff Member Report Noncompliance

Complete these fields when:

• The district declines to evaluate the student
• The student’s FIIE or IEP meeting was completed outside the established timelines

Use the following Program Compliance fields to manually document SPP Indicator 11 requirements.

Required Program Compliance Fields

1. Enter the student status:
   • Referral, or
   • Transferred if the student transferred from out of state and requires an evaluation
2. Complete referral and request fields.
   1. With the exception of the following fields, “Program Compliance” fields may be completed independently:
      1. Actual FIIE Date
      2. Actual IEP Mtg Date
      3. Determined Eligible Y/N
3. Complete the following fields:
   • District received a request... checkbox and date field
   • The student was referred by... field(s)
   • A claim was made... field(s)
4. Document declined evaluations, if applicable. If the district declines to evaluate the student:
   1. Select the District Declined to Evaluate checkbox.
   2. Change the student status to District Declined Eval.
5. If the parent declines the district’s offer to evaluate:
   1. Select the Parent declined the district’s offer to evaluate checkbox.
   2. Change the student status to Parent Declined Eval.
6. Enter the Initial Consent for Evaluation date. After entering the date, allow several seconds for the system to calculate the following fields:
   1. FIIE Due Date
   2. IEP Meeting Due Date
   3. TSDS Parental Consent Date
7. If the student has three or more absences, enter the absences in the # of Absences field.
8. Enter the Actual FIIE Date.
9. To recalculate the “IEP Meeting Due Date,” also enter the FIIE date in the Evaluations and Eligibilities – Full and Individual Evaluation date field
10. Enter the Actual IEP Meeting Date and eligibility determination.
11. When the student’s IEP meeting is completed:
    1. Enter the meeting date in the Actual IEP Meeting Date field.
    2. Indicate whether the student was determined eligible, Yes or No, for special education services.
12. A student is considered eligible when both of the following are true:
    • An eligibility condition exists
    • The student requires specially designed instruction
13. Document noncompliance, if applicable. If the FIIE or IEP Meeting occurred outside the established timeline:
    1. Select the appropriate Reason for Noncompliance.
    2. Complete the Staff Reporting Noncompliance dropdown.
14. Document compensatory services, if applicable. If the parent and district agree the student should have been referred during a previous school year and compensatory services are owed:
    1. Select the appropriate service area.
    2. Complete the Start Date and End Date fields for the service.