The following questions relate to SPP 11 functionality.
Getting Started
What is SPP Indicator 11?
SPP Indicator 11 is also referred to as Child Find or Compliance with Initial Referral Timelines. For those in process, SPP Indicator 11 timelines may be tracked using the Referral Timelines report. For those whom the evaluation and meeting process has been completed, the SPP Indicator 11 report may be used.
Districts may choose to use the forms in SE Manager and SE FIE to trigger SPP Indicator 11, or data may be manually entered on Program Compliance.
Who is involved?
Students aged 3 to 21. It is the school’s responsibility to “find” and evaluate students who are suspected of having a disability. The Parent, School, or some other entity or individual may refer a child to determine eligibility for Special Education.
*Depending on when and how children under age 3 are referred, they may count on SPP Indicator 11 or SPP Indicator 12 (3 is 3, Referrals from ECI).
Components
What are the components of SPP 11, regardless of software?
| Components | |
|---|---|
| The student is referred for an evaluation. The school has 15 SCHOOL days to respond to the request to either request consent or propose a refusal to evaluate. | |
| The parent must be provided a Notice for the evaluation or Notice of Decision if the district declines to evaluate. | |
| The parent must provide written consent for the school to evaluate the student. Some districts start counting timelines with the day consent was signed and other use the day the consent was received from the parent. | |
| In Texas, the school has 45 SCHOOL days to complete the student’s evaluation AND write the report. There are several caveats to this timeline (45-35 days till the last of school, summer referrals, absences). This report is referred to as the “Full Individual and Initial Evaluation” or FIIE. | |
| From the date of the report, the district has 30 CALENDAR days to complete the IEP Meeting. Evaluations completed during the summer are the only caveat to this timeline. | |
| The school must track compliance with the required evaluation and meeting timelines. | |
| The goal for SPP Indicator 11 is 100%. This means ALL students must be evaluated and have their meeting held within the required timelines. |
What are the SE components for tracking and reporting SPP 11?
| Tracking/Reporting Components | |
|---|---|
| Offering multiple options for entering dates and data so districts can use the process that best meets their needs and processes. This includes manual data entry, forms that feed the needed data, and/or a combination of the two. | |
| Automatic calculation of the SPP Indicator 11 Timelines, including Consent Due Date, FIIE Due Date, and IEP Meeting Due Date. Our calculations include the caveats to the timelines referenced above. | |
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Report options:
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| Our SPP Indicator 11 report provides the required TEAL Data Entry Screen format for easy reporting to the state. |
Forms/Documents
What Forms/Fields Populate SPP 11 on Program Compliance?
| Notice of Evaluation | Complete and Save or Lock the form with the statement "The district received a request to evaluate the student for special education eligibility on" checked. |
| Notice of Evaluation | Complete and Save or Lock the form with the statement "The student was referred for a special education evaluation by" checked. |
| Supplement: Compensatory Services | Complete, Save, and Lock the form. IF the form indicates both Parent and District agree to the Compensatory Services, the statement "A claim was made that the student should have been referred for an evaluation prior to the current school year" will be checked and "The claim was made by" will be populated from the selection entered into the form. |
| District declined to evaluate | If the district declines to evaluate the student, the "District Declined Eval" status and "District Declined Evaluation..." field will need to be marked on Program Compliance manually. |
| Consent for Evaluation (No) | Complete and Save or Lock the form with the statement "I give my permission for testing. I understand that my consent for testing is voluntary..." marked as No. |
| Consent for Evaluation (Yes) | Complete and Save or Lock the form with the statement "I give my permission for testing. I understand that my consent for testing is voluntary..." marked as Yes and the Signature Date field at the bottom of the form has been populated with a date. |
| FIIE Due Date | Will be automatically calculated based on the Signature Date entered into the Consent for Evaluation form. |
| IEP Mtg Due Date | Will be automatically calculated based on the Signature Date entered into the Consent for Evaluation form. |
| # of Absences | This is a manual entry by users. |
| Actual FIIE Date | Date pulls from locked FIIE form. |
| Actual IEP Meeting Date | Date pulls from locked Brief or IEP Meeting form. |
| Determined Eligible | Yes or No pulls from locked Brief or IEP Meeting form. |
| Reason for Noncompliance | This is a manual entry by users. |
| IEP Committee determined additional services are needed | This pulls from the locked Supplement: Compensatory Services form. |
How do I utilize forms to document SPP Indicator 11?
| Forms to Document SPP Indicator 11 | |
|---|---|
| Enter student with status of Referral or Transferred (if from out of state and in need of an evaluation) | |
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Complete and Save or Lock the appropriate fields on the Notice of Evaluation.
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Complete and Save or Lock the appropriate fields on the Consent for Evaluation.
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Complete and Lock the Full and Individual Evaluation form or Full and Individual Evaluation Upload Form.
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Complete and Lock the appropriate IEP meeting form.
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If a claim was made the student should have been referred in a previous academic year, the Supplement: Compensatory Services may also be completed.
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Fields not addressed through form completion
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How do I use manual entry to document SPP Indicator 11?
Student status may be entered as Referral or Transferred (if from out of state and in need of an evaluation).
The fields on Program Compliance may be completed independently, except for the following fields:
- Actual FIIE Date
- Actual IEP Mtg Date
- Determined Eligible Y/N
| Manual Entry to Document SPP Indicator 11 | |
|---|---|
| Complete the “District received a request…” checkbox and Date field. | |
| Complete the “The student was referred by…” field(s). | |
| Complete the “A claim was made…” field(s). | |
| If the District declines to evaluate the student, check the “District Declined to Evaluate” checkbox. The student’s Status may be changed to District Declined Eval. | |
| If the Parent declined the evaluation, check the “Parent declined the districts’ offer to evaluate” checkbox. The student’s Status may be changed to Parent Declined Eval. | |
| Complete the Initial Consent For Evaluation date. Once complete, allow a few seconds for the screen to calculate the FIIE Due Date and IEP Mtg Due Date. | |
| If the student has 3 or more absences, enter those absences in the # of Absences field. | |
| When the written FIIE is completed, enter the report date in the Actual FIIE Date field. To recalculate the IEP Mtg Due Date, also enter the FIIE date in the Evaluations and Eligibilities – Full and Individual Evaluation date field. | |
| When the student’s IEP Meeting is completed, enter the meeting date in the Actual IEP Meeting Date and indicate if the student was Determined Eligible (Yes/No) for Special Education services (both an eligibility condition and a need for specially designed instruction). | |
| If the FIIE or IEP Meeting Dates occurred outside the established timeline, check the appropriate Reason for Noncompliance and, if applicable, complete the staff reporting noncompliance dropdown. | |
| If the Parent and District agree the student should have been referred in a previous school year and is owed compensatory services, check the appropriate service area and complete the Start Date and End Date fields for that service. |