Social media has elevated the word “status” to a whole new level. Whether one is documenting their socioeconomic, relationship, demographic, or emotional status, each term defines the position of an individual in relation to another or others.
New Student Status
When a new student is entered into one of the SE Applications, a staff member either enters the data manually or downloads the student demographic, parent and campus information from their Student Information System (SIS) using Connex. Access to the student in a particular program is addressed on the Enrollment tab, and then a student’s status is determined on the Program Compliance tab. This field is highlighted below in an excerpt from page 91 of the SE Admin User Guide:
New School Year Status
Each summer, the SuccessEd rollover prepares student information for the upcoming school year. Students are electronically moved from their current grade to the next grade and, when appropriate, from their current campus to their next current campus as defined on the Enrollment tab. When this happens for a student in special education, the “Next” schedule that was created during an IEP meeting becomes the current schedule. Special education statuses of Initial and Transferred are updated to Active in the system.
Students entered in the application for Section 504, Bilingual/ESL and/or RtI will all be assigned a status of Active. However, almost ALL of the students entered into the Special Education program should have statuses of Referral or Transferred. The Referral status is reserved for those students for whom a Full Individual and Initial Evaluation has been requested. The Transferred status is assigned to students coming into the district who were receiving special education services in their previous district.
Student statuses of Transferred and Initial remain as the status for these students throughout the school year to allow for tracking on reports. At any given time, a district administrator can check to see how many students have transferred into the district, how many referrals have been completed and resulted in a special education placement, and how many referrals did not qualify. The exception to this rule is when a student withdraws from the district. It is then necessary to manually edit the student’s status. For special education students, the appropriate “inactive” status (e.g., Moved, Withdrawn, Drop Out) would be selected. For students in Section 504, Bilingual/ESL and/or RtI, a status of Not Active is appropriate.
Example
Below is an excerpt from page 92 of the SE Admin User Guide.
Did you know?
As referenced in the excerpt, there are many statuses that are triggered automatically when forms are completed and locked in the system. Be confident that the application is working for you, saving keystrokes and steps while increasing reporting abilities.